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Contact Information:
Office of Grants and Sponsored Programs
100 State Street
PO Box 9101
Framingham, MA 01701-9101 

Contact:
Jonathan T. Lee
Director of Grants and Sponsored Programs
jlee8@framingham.edu
T: 508-626-4697
F: 508-626-4592

Mailing Address:
100 State Street
PO Box 9101
Framingham, MA 01701-9101

Compiling a budget is a critical step of the proposal process. Therefore, make sure the proper amount of time is devoted to budget development. Please contact OGSP as soon as possible for both budget assistance and budget approval.

Below is a sample budget form. You will also find a list of the most commonly used terms for the budget section of the grant application. 

ITEM

REQUEST

JUSTIFICATION

DIRECT COSTS

 

 

Salaries and Wages (FSU Personnel)

 

 

Project Director

$6,500.00

Dr. Simon Sez at 100% effort for one month during the summer. Charges are based on base salary of Dr. Sez’s 9-month academic year appointment.

Course Developer

$3,750.00

Stipend of $3,750 for Dr. Stan Still to develop a graduate course.

SUBTOTAL Salaries, Wages:

$10,250.00

 

OTHER DIRECT COSTS

 

 

Guest Speakers

$600.00

2 Guest speakers to provide subject matter expertise at an honorarium of $300 per two hour session.

Workshop

$500.00

Stipend of $250 to cover time of 2 faculty to develop and deliver a 2-hour workshop.

Travel

$220.00

Total travel expected is 400.00 miles. Reimbursement is at $.55/mile.

SUBTOTAL Other Direct Costs:

$1,320.00

 

TOTAL DIRECT COSTS:

$11,570.00

 

INDIRECT COSTS

 

 

F&A @ 61.0%

$7,057.70

FSU Facilities & Administrative rate of 61% is applied to salaries, wages and fringe benefits.

GRAND TOTAL:

$18,627.70

 

Glossary of Terms 

Below you will find a list of the most common terms for the budget section of the grant application.

Personnel

Framingham State employees, including faculty, administrators and staff, as well as students, are considered personnel.

Salaries and Wages for Faculty

Faculty pay is based on current annual salary, pro-rated on a monthly basis.  Discuss the appropriate method to calculate faculty compensation with OGSP.  The approach is contingent upon the kind of project, the timing of the work and the guidelines of the funder.

Salary and Wages of Administrators and Staff

Funders often compensate for staff expenses related to the grant-funded projects.

Salaries and Wages for Students

FSU supports the use of student assistants because grant-related projects provide work experience and income.

Fringe Benefits

The fringe benefits rate for administration and staff (full-time and part-time), faculty (full-time) and adjunct/visiting lecturers is 25.98 percent.

Consultants

It is appropriate to pay individuals as consultants if they are not employees of FSU and if they are involved in specialized tasks.

Equipment

In the proposal, specify equipment items that have a unit cost of $1,000 or more.  In the budget justification, the principal investigator or project director should note the name and model of the piece of equipment and why it is necessary for the project.

Supplies

Office supplies, copy supplies, glassware and chemicals.  Most projects require some expenditure on supplies.

Travel

Long distance and foreign travel might include the following: air fare, meals, taxi and event registration fees.

Indirect (F&A) and Cost Sharing

Indirect or Facilities and Administrative (F&A) Costs

Indirect costs are institutional expenses for managing projects.  These expenses include clerical staff costs, utilities, security, library usage and IT.

In developing budgets, principal investigators and project directors are encouraged to calculate project costs using the highest indirect cost percentage allowed.  Recovered indirect reimburses FSU for operating sponsored projects and provides discretionary funds for use by departments and individual investigators.

FSU’s current rate is 61% on salaries, wages and fringe.  This rate will apply to all federal grant applications.

Foundations, corporate funders and state agencies often publish a different rate to be used. This percentage is applied to all direct costs, as opposed to just salary and fringe.

Cost Sharing and Matching Funds

Funders frequently require that the University contribute a portion of the total project costs. These contributions require the approval of senior leadership.  In-kind contributions also need administrative approval.

Matching Funds: Many funders will support a percentage of the cost of a project and will require that the grant seeker pay the difference with money or non-cash contributions, which are known as matching funds.

In-kind: This is a non-cash donation of space or services - for example, the use of classrooms or the use of equipment.

Budget Justification

Justifying each line item in the budget may be accomplished in two ways:

  • By showing the math calculations used to compute a cost
  • By explaining how the expenses contribute to the project

Framingham State University

100 State Street

PO Box 9101

Framingham, MA 01701-9101

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Phone: 508-620-1220